2014 Annual Report

15747629824_ce681df2a8_z

ANOTHER year is gone since our inception in November 2011!  From me, the mentees, the parents, Kisoko community and the entire community of Tororo and Buteleja districts, we say thank you so much for your support rendered to us!  2014 has been a very successful year with both more challenges and more opportunities.  It was also a year when we engaged in various projects other than the mentorship program.  We are pleased to share with you the year’s experiences, achievements and challenges. My family, your mentees’ families, the community, RGCM and PCE Foundation team wish you a prosperous 2015!

Kind regards,
Beatrice Achieng Nas

16183809619_09d4a1ecd6_z

RGCM ACHIEVEMENTS AND STATUS

1. Academic Progress of the Mentees

16184162167_6b416cfbaa_zOne of our mentees, Namusis Anna, graduated with a certificate in Business Administration and is currently gathering resources to start a cosmetic shop. Four of our mentees are currently studying at college and university, two of whom will complete their primary school teaching course this year.

Twenty six (26) mentees successfully completed their National examinations. 12 candidates completed their Uganda Certificate of Education (UCE) National examination. 14 mentees completed their Uganda Advanced Certificate of Education (UACE) and will be joining colleges and universities starting August 2015.

We are glad to inform you that all our mentees progressed to the next class. This is a great achievement because even the few struggling students managed to pass their end of year promotional examinations.

Many of our girls were ranked among the best 10 performing students in their respective classes and schools, and several of them ranked in top 5 positions.

Sixteen of our mentees sat for the college/university entry examinations. Their examinations results will be released between April and May of 2015, after which they will apply to colleges and universities between July and August.  Those accepted will start their college education in late September. Several of these mentees want to become doctors, pharmacists, business women, teachers, journalists and authors. We appreciate your sacrifice in helping them realize their dreams.

2. Mentee Support

T16182421488_35978e077a_z (1)his year two of our mentors provided 71 AFRIpad sanitary towels for all the girls, which provide yearlong sanitary protection. They pledged to do so for 5 years, and have been doing so since 2012.

A number of our mentors donated extra funds to support the 42 girls who are currently without mentors. Non-mentors who donated to support these girls include Do-Change (a Germany project founded by Florian Münch, Sharon Sandy, Susan O’Rourke, Susan Sleswickof the BOR Orphanage in Australia) and Sumru Erkut of Wellesley Centers for Women. Their support enabled us to cover all school costs, leading us to a debt-free year.

3. Mentee Enrollment/Recruitment

T15747613034_3ee2a72e8c_zo-date we are covering 25 villages in rural Tororo and Buteleja Districts. PCE Foundation is currently one of the best accredited organizations amidst the local and international NGOs identified in the community for tangible support to the grassroots people. I was listed among the UNFPA Women Achievers of 2014, recognized for my efforts to prevent teenage pregnancy. UNFPA and the New Vision Publications in April 2014 recognized individuals, particularly women who have made remarkable social, cultural or economic contribution in their communities.

We added 42 new mentees in 2014, in addition to the 71 mentees carried over from 2013. We received over 1000 applications from girls looking for sponsorship and mentorship opportunities last year, and the selection process was extremely difficult. The 42 chosen had exceptional academic records and were faced with extreme vulnerability. Three of them were among the top 5 highest scoring students this year. This brought us to a total of 108 mentees for 2014; 103 girls and 5 boys.

Accepting these many unsponsored girls into the program caused some major financial challenges this year, but thanks to the support received from the above mentioned individuals from around the globe, we were able to cover all costs.  Nonetheless, additional mentors are badly needed for the upcoming year so that these girls’ continued education is ensured.

4. Mentorship Costs for 2015

The costs of individual mentorship for the upcoming school year are as follows:

Fee Schedules Per Term (USD) Per Year (USD)
Total Mentorship Cost (St.Noa, Muyenga High and others): $300 Per Term Or $900 a year
Total Mentorship Cost (New Horizon Secondary and vocational School): $415 Per Term Or $1245 a year
Break-down of Costs in USD
Fees Per Term (USD) Per Year (USD)
School Fees (St.Noa, Standard High and others) 160.04 480.12
School Fees (New Horizon Secondary and vocational School) 315 945
Transport 29.29 87.87
Letter Postage (U.S & Aus) 2.56 7.68
Letter Postage (Europe) 2.16 6.48
Scholastic Materials 20.28 60.84
Medical Emergencies 12.55 37.65
Personal Basic School Needs 20 60
Administrative Cost 25 75
National Examinations Preparation and field-work costs (Senior 4 and Senior 6) 87.5 87.5

The overall cost has increased slightly since the 2014 school year. Given this increase, we ask that mentors who are not able to meet the full cost of their mentee’s expenses to please let us know immediately so that we can attempt to find them partner mentors. We also encourage mentors to find other with whom they would like to co-mentor, when possible. Divided sponsorship costs are as follows:

Payment Per term (3 months) Per year
Full Sponsorship US$300 US$900
Partial Sponsorship US$163 US$489
Half        (Group of two) US$150 US$450
1/3         (Group of Three) US$100 US$300
Group of 5 US$60 US$180
Group of 10 US$30 US$90

PCE FOUNDATION MANAGEMENT

A large part of the success in this area in 2014 is due to the community support team (chairperson parents’ committee, community coordinator, community mobilizer, and the cultural integration officer) who are dedicated to working on solutions for the development of their communities and villages. Flavia Agtha Ikwapi and John Chris Owuya are no longer part of our volunteer team, although we thank them for their past service. Our team now consists of Francis Owere, who began working with us in January 2015 as a grant writer and Projects Development Manager; Connie Abiyo, a Social Worker (counselor); Josephine Apio, working in Finance and Administration; and myself coordinating the various projects.  Our International Advisory Board, consisting of Amy Edwards, Jim Howard, Julie Collura, Julie K Thompson, Lorraine Salmon, Rebecca Howard, Rita Reutner and Shelby Young, provided strategic direction and opportunities for growth and development.   We currently have one Ugandan Board member, Beatrice Karonga, and are working to identify additional local individuals who may be good potential members.

TAX-EXEMPT STATUS/TAX REFUNDABLE DONATIONS

The year 2014 has been a very successful year in terms of providing donors with the ability to receive tax-exempt status for their financial donations.  Some in the United States and Australia utilized the new on-line donation capability (http://pce-foundation.org/donate). Rita Reutner (one of our mentors and a member of the International Advisory Board of Directors) and her husband received donations from our mentors and supporters from across the EU through their charity that supports education and hospice in Germany.  They did not charge us for receiving these funds, and will provide tax refund receipts on our behalf. Our on-line donations from the United States and Australia go through the Global Development Group (GDG).

We would like to offer our thanks to Nigel and Rebecca Koolik, two of our mentors in Australia, who have been very helpful in proposal writing and documentation. As a result of having served on different projects in Africa and other developing countries for 7 years, this couple has a great deal of valuable experience in this area. We are also grateful to Shelby Young and Sumru Erkut for their dedicated support in grant writing.

We would also like to thank Lorraine Salmon for helping with wiring funds from the U.S this year. Although they haven’t been tax-exempt, she was able to wire funds from several mentors to our Ugandan bank account.

GARDENING PROJECTS

1. Donation of Seeds and Farm Supplies

Visiting mentors and volunteers have generously donated farming supplies and equipment.  Visitors brought with them items such as mango tree seedlings, passion fruit seedlings, papaya, beans, sesame, green vegetable seeds, spray pumps, and more.

16370058225_3f640af44c_zIn 2014, donors provided 40kg of beans and sesame, 50kg of beans, 100kg of maize/beans, 2kg of watermelon, 100 passion fruit seedlings, and 460 pineapple seedlings. These have all been planted, the flowering/seeding is expected in the next 3-4 months.

These donations have been a tremendous asset to our gardening project. The harvest and income being realized is huge, comparable with funded projects. The seeds and seedlings are being shared after group harvest, and this is helping to reduce food insecurity in the supported households.  Thank you so much for these donations.  We hope you will continue to support this project. If you have any funding leads, please forward them to us.

2. Performance of Produce

Produce Season Input 1st Season Yield 2nd Season Yield Expected output
1 Maize (CORN) One/two Seeds (4kgs), 1acre of land 200 kgs Jan-14harvest 400,000 kgs
2 Simsim two Seeds (2kgs), 1 acre of land 34kgs Dec Not sold (to be distributed to beneficiary households.)
3 Beans One Seeds (2kgs), ½ acre 52kg Not sold (to be distributed to beneficiary households.)
4 Vegetables (tomatoes, egg plants, sukumawiki, cabbage, onions, green pepper, Carrots) One/two Seeds ¼ acre @ Combined Jan-14 272,600 UGX
5 Sunflower one Seeds (2kgs), ½ acre 200kg 1 ½ sack Not sold (to be distributed to beneficiary households.)
6 Fruits (mangoes, papaya, avocado, passion fruits, Pineapple, water melon) Seedlings ¼ acre @ 689 seedlings Still growing Surviving to dateMangoes – 100, Papaya – 12, Avocados – 11, Oranges – 6.Passion fruits – 100Pineapple – 460Watermelon – not yet followed up

3. Gardening Challenges Identified by Parents

16182409788_38b478d4b5_zThe farmers still have problems in areas such as sustainable agro-land use, soil conservation, crop adaptability, seeds selection, seasonal variation, commercial farming, and food security.  Resolving these issues will enhance sustainable agriculture.

The weather is still a big challenge due to its unpredictability.  Parents still plant some crops in off planting periods and this is affecting yields. Vegetables especially were greatly affected by weather fluctuations during the past two seasons, some seeds did not germinate as a result.

Participation on the part of some parents is poor.  The parents of students new to the program (some members of 2013 and 2014) often miss meetings, and don’t always assist in the garden or help with brick making.  This is due to the distance from their respective homes and villages to the Amor village where most of the project activities take place. The active parents themselves have suggested those individuals be fined every time they fail to turn up for any project activity without prior notice.

The parents also face a challenge on post-harvest handling skills, such as drying, storage, packaging, and preservation. They ask for assistance in this area.

16184166857_abd1d402a2_zThere are a limited number of hand hoes for the participating farmer groups. The number of farmers is growing, but no effort has been directed towards procuring hand hoes to cover all participants. This is needed especially during planting and weeding of crops. As a result many come but don’t participate in the digging due to a lack of hoes.

Small and inadequate farmland is yet another challenge to the farmer groups. PCE Foundation depends on the families of mentees for the land required for the garden project.  However, the family also needs the space for domestic food production.

There is a shortage of water for use in drip irrigation, which is an essential factor for agriculture to thrive.

RURAL PEER SAVINGS & LOAN PROGRAM

16369156062_65e7bccdc6_zThere are many savings and loan groups in Amor Community where we currently operate. UNICEF initiated this strategy in 2011, and it has allowed those involved to start small businesses as a result of borrowing sums from their savings and loan group.

The parents/guardians of the girls participating in the RGCM – Uganda program have formed a savings and loan program among themselves – the Rural Peer Savings and Loan Association. They begin in January each year and share out in December. In 2014, they created three groups, each group composed of 32 members, 88% of the members were women.

They saved a minimum of 1000 UGX ($0.4) and a maximum of 5000 UGX ($2) per week.  The sums saved and borrowed are not large, but they make enough of a difference to the income of the group members that they are able to contribute to the needs of their children in school.

The interest paid on the loans is shared out among all the group members as interest on their savings. The Rural Peer Savings and Loan Association meets every Sunday afternoon.

By December 2014, Group I shared out $398.20, Group II shared out $254.80 and Group III shared out $169.80 leading to a total of $822.80 funds shared out. Individual members are looking at investing their funds in small businesses, agriculture, and supporting the education of their children.

This project is fully funded and managed by the parents/guardians of the students. PCE Foundation’s role is to provide business ideas, monitor their progress, and follow up to ensure that they financially contribute to their children’s education to the extent possible.

MENTOR OVERSEAS OUTREACH AND CULTURAL EXCHANGE PROJECT

15750061193_42ea04f82a_zThis project includes mentor/volunteer visits and the Pen Pal/Letter exchange initiatives. The rich cultural exchange is transforming our cultures and beliefs and empowering the community, including drawing men into supporting their families and supporting community development while helping the community understand the benefit of education. Domestic violence used to be a big issue in this community before our intervention; today most of our beneficiary families are totally violence free.

This year alone, fifteen mentors and volunteers visited with us from January to October. Each of these visitors impacted and empowered our community in unique ways; they also gained rich cultural experiences.  Some of them are returning this year! We welcome volunteers (including non-mentors) who would like to do short term projects with us.

We understand that financial constraints may limit your travel, but invite everyone to visit with us and see for yourselves the sort of community and people you are supporting.

COMMUNITY PROJECTS

There are various community development initiatives underway in addition to the mentorship and farming projects.

1. Community Library

Burning bricksWe are building a Community Library and Information Centre which will be a combination of a library and a meeting hall to benefit over 48 rural schools – at least 5000 students and 4000 parents/elders in a year. This will be a place to learn, share information, and serve as a hub for entrepreneurial trainings as well as an advocacy center.

The construction is already started, currently at the slab level.  Unfortunately, due to limited resources (lack of cement, sand, concrete stones, iron bars and labor), the construction has been at a stand still for the last 6 months. We would like to thank the many individuals and organizations who have generously supported this project. We also thank the parents for performing the hard work of making bricks and applaud their dedication in making all the required bricks for the construction. We currently have 20,000 bricks for the next phase. We need USD 40,100 to completely finish this construction project.  Thus far, we have raised a total of USD 7423.

2. Other Community Initiatives

In January 2014, each of our girl mentees educated 20 girls from their own villages about the dangers of early marriage and early pregnancy, as well as sexual abuse.  During this exercise, 812 girls were reached.  The boys, with the help of the Community Coordinators, conducted an HIV awareness program and distributed free condoms. We target the festive season because it’s when a lot of sexual practice rapidly increases.  A total of 3019 condoms were distributed to males ages 18 – 48, thus over 2000 men were protected against STD and pregnancy risks. Wellesley Centers for Women donated six thousand (6000) condoms to PCE Foundation in December 2013.

16182410348_266434c118_zWe also hosted a global mentoring walk on International Women’s Day – March 8, 2014. Approximately 1500 participants were involved in the day’s activities, including people from across Tororo and Buteleja districts.  The event started with a 4km walk from the PCE Foundation office in Tororo to the Morkiswa Primary school and was accompanied by a brass band, local school students, scout groups and the police. The purpose of the mentoring walk was to raise the profile of grassroots groups that work with women and girls.  Groups from sub-counties including Iyolwa ,Kisoko, Mulanda, Nabuyoga, Nagongera, Paya and Rubongi  and several women groups from Buteleja Districts were present and involved in the day.  There were 29 groups involved that impacted their communities through a variety of ways including:

  • Acting groups
  • Basket weaving groups
  • Knitting groups
  • Singing groups
  • Athletic groups
  • HIV support groups
  • Microfinance groups
  • Teacher associations
  • Students groups
  • Scout groups
  • Widows’ support groups
  • Business women’s group
  • PCE Foundation women’s group

Please consider donating or supporting the library, health or community initiatives in any way you can. Your donation/support will make a huge difference.

15747625924_58d72402c6_zIn May 2014, we hosted a team of two Americans – Sallie Dunning and Jennifer Dirga who conducted a two weeks Life Skills training of the Open Circle Program of the Wellesley Centers for Women. They trained 106 people (students, parents and teachers) from 9 villages and 6 primary schools.   This was a Partnering for Stronger Communities project funded by the Community Solutions Program of the International Research & Exchanges Board (IREX), through the Wellesley Centers for Women, one of the largest gender-focused research-and-action organizations in the world.  The 106 individuals (Students, Parents and Teachers) trained during this two week period have the potential to impact more than 20,000 others in their villages and communities including the partner schools, families and siblings of the beneficiaries, and those supported through the health initiatives.

2014 OVERALL FINANCIAL REPORT AND AUDIT REPORT

We received a total of USD $59,930.45 in financial aid from all our supporters, with the RGCM project standing as our best funded project.  Individual mentors provided financial support for the 103 girls and 5 boys in different secondary schools, colleges and university. Several of our mentors gave extra funds to cover the school expenses of the girls without mentors and sponsors. We expended $59,901.03.  An independent audit firm will be working on an audit report towards the end of this month (A complete Annual report – with pictures and Audit report will be uploaded on our website).

With the extra donations, we were able to cover all the expenses which included:

  • School fees and school expenses (Text books, materials, uniforms, fees, furniture, equipment, excursions, etc) =  $39,405.19
  • Medical bills = $2,538
  • Transportation = $5,707.56
  • Library and Hall construction project = $7,423
  • Administrative costs = $4,351.28
  • Farming and Agriculture   = $296
  • Pen pal project activities = $180

This is a great achievement and we deeply appreciate all our supporters!

CHALLENGES ENCOUNTERED IN 2014

1. Financial Limitations/Budgetary Constraints

This has continued to negatively affect the operation of activities across the board. Setting up an office, paying for staff, and implementing activities all depend on the availability of funds. We have acquired office space both in Tororo and Kampala; however, we are still financially held because we cannot hire staff. All our staff work on a voluntary basis. Despite the lack of salaries for our staff, we have achieved much with meager resources.

2. Limited Time for Existing Volunteer Staff

This is still a big challenge since all the current volunteers are also very busy in their regular places of work. As mentioned above, funds to facilitate a permanent staff are not yet available.  Therefore our staff must remain in their current jobs in order to support themselves and their families.

3. High Transport Costs

Transportation remains a challenge due to the high cost of transporting the girls to and from schools for holidays, as well as travel expenses for the staff.

4. Health of the Girls

Overall, the mentees did not suffer from many serious health concerns this year. However, several girls did suffer from malaria. The most complex health issue was heart failure that led to the death of one of our mentees – Nyadoi Anna Rose. We have asked the parents and guardians of the mentees and the mentees themselves to declare to us their health status so that we can intervene as early as possible if health complications arise.

On a positive note, there were no pregnancies among the mentees in 2014. This was a big achievement, a sign that all the girls and their families are embracing education more than ever.

5. The Holiday Mentoring and Camping Project (Amplify/IDEO)

Many of our mentors and supporters were aware of this project. We were one of the 5 projects selected globally by Amplify (Ideo.org) for funding in 2014. We however stepped down due to the terms and conditions of the funding. The focus area was the slum community, which could not be combined with our target group – the rural girls/rural community. We anticipated several challenges including the gap it would create if we had to invest a greater percentage of our time in the city suburbs, the difficulty in phasing out our efforts after the 18 months of the project execution, extra financial challenges in coordinating the two communities (urban and rural) as well as balancing all the projects using the minimal resources available. We therefore elected to step down.

6. Receiving Parcels and Packages

We spent a lot more on receiving the parcels and packages in 2014, this expense was not included in the initial budget. We are therefore requesting our mentors and supporters who would like or will be sending things via the postal service to consider sending extra funds to cover these costs. We pay $1 for a package and $2.5 for parcels. For parcels valued at $50 or more, we must pay tax to the Uganda revenue authority, usually up to 40% of the value. A package is a shipped gift worth $20 or less and, a parcel on the other hand is any gift pack valued at $30 or more and usually weighs more

OBITUARY

16370044735_5ef095725a_zWe are deeply saddened to share the loss of one of our mentees, Nyadoi Anna Rose, on December 27, 2014.   Anna Rose died of heart failure at the age of 19. She left behind a 6 year old son. Her family tells us she died peacefully.

For those who are not familiar with her story, Anna Rose was discharged from the hospital on November 22, after spending 6 days in the hospital suffering from congestive heart failure. Despite her weakness, she refused to go back home from the hospital, but instead returned to school and took her school examinations. Anna Rose died a hero. She was a very hard working student and her parents (who are both HIV positive) were very active members of the organization. We send special thanks to Helen and Mark Sean Sinclair, Anna Rose’s mentor family, who brought hope and peace to her life during her last few years on earth, and who sent financial support to help her family with funeral costs.  May God rest her soul in eternal peace.

IMPACT STORIES

1. “I Did Not Know I Was Smart”

Jane Athieno is one of the 103 girls we currently support. She writes,

“I did not know I am a very smart young woman until I joined the RGCM project of the PCE Foundation. Before then, I used to walk very long distances to school, many times I was chased out of school because of lack of school fees. I would miss school many times to the point that I felt I needed to just forget about education, after all I was going through.  Many times I was among the worst performers in class. My family thought I was just a stupid girl, which I almost believed also.

When I was selected by the RGCM project of the PCE Foundation, I was very happy. I knew my education would be achieved and my dream of becoming an engineer would come true. I was taken to one of the best performing schools in Kampala – St.Noa Girls’ School. I was in a boarding school there, life was so good, we had meals in time, water and electricity, no walking long distances or starving anymore. During the class tests and examinations, I have always been number one or number two in my class.

I just sat for my national examination and I am sure I am going to pass it with flying colors and I am also sure that I will be given a place in the university for an engineering course. I would like to become an engineer because I would like to show the world that women too can invent in the technology world. What men can do, women also can do.  I thank my sponsor and mentor Dawn Gideon for accepting to support me. I would have been married by now.”

2. Sunflower Stew

16184177707_df08a9c457_zA group of Australian sponsors and volunteers visited with our beneficiaries and the community in June 2013.  Among their special donations to the community were 2kg of sunflower seeds, a spray pump, books, and more. The 2kg sunflower seeds were planted by all the parents as a group. They managed to harvest 200kg which was distributed to 108 households. Bonifence  Okello was one of the beneficiaries. He writes the following:

“I received 3 cups of sunflower seeds in February 2014 from the chairperson and the agriculture coordinator. I planted these seeds alongside the maize. During harvest I got two full sacks of seeds which was 72kg.  I told my wife that we should try making a stew out of the sunflower dried seeds. She did not think it was possible but for me I thought it was something worth trying because the seeds are edible anyway.

I helped my wife with the process of drying the seeds and peeling.  Florence fried the seeds and pounded then made an excellent stew out of it. It was very tasty, more than the peanuts! It tastes so good with millet bread, rice and Matooke. We have kept 5kgs for planting next year, we will eat the rest of it.”

FUTURE PLANS

1. Planned Activities

  • More proposal writing, grant seeking  and fundraising
  • Continued innovative/creative/engaging holiday programs for our mentees
  • Continued community meetings with parents
  • Continued sensitization meetings
  • Mobilization of Farmers Group; entrepreneurial trainings
  • Capacity building, skill development and support services for the farmers and staff
  • Lobbying for volunteers from across the globe with various expertise to benefit the community
  • Continue Christmas party tradition with the girls and the community

2. Areas of Interest Identified by Parents/Farmers

  • Large scale group commercial farming; traditional crops and cash crop (maize, g/nuts/beans/vegetables/soya/peas/sunflower/ etc.)
  • Animal husbandry
  • Poultry
  • Mushroom growing
  • Apiary (bee keeping)
  • Baking
  • Crafts (knitting, necklaces, etc)

FOLLOWING OUR WORK

If you have not yet subscribed to our Facebook group or pages, we encourage you to do so for frequent updates. We will continue posting exciting news about our ongoing projects and activities. We encourage you to share our updates with your families and friends.

Ted and Lindsey Copeland have done tremendous work on the website, thanks to them! The website has the latest updates on our activities, and you can now donate online to support our work.

1. Like our Facebook pages:

RGCM: https://www.facebook.com/RGCMUganda

PCE Foundation: https://www.facebook.com/pages/Pearl-Community-Empowerment-Foundation-PCE-Foundation/458825027506077

Join the group Facebook page: https://www.facebook.com/groups/rgcm.uganda

Visit the website: http://pce-foundation.org

FEEDBACK

We are grateful to everyone who has participated in our surveys and given us constructive feedback. PCE Foundation and RGCM project began as an expression of my dream, but YOU have made these projects a success through your support! We value your involvement and feedback and we encourage you to continue evaluating and supporting our work.

16183812469_598e896cd5_z